Job opening: Assistant Commercial Property Manager

Job Title: Assistant Commercial Property Manager

FTE: Full Time, 37.5 hrs/wk

Reports to: Director of Property Operations

FLSA Designation: Nonexempt – Hourly

SUMMARY

The Assistant Property Manager (APM) assists the property management team with day-to-day property management duties. The team is focused on providing excellent customer service by being attentive, responsive, and communicative to tenants. This role is seen as an opportunity to learn the skills needed to become a full property manager.

DUTIES & RESPONSIBILITIES

The APM is an essential part of ULC’s Assets and Property Management team, but is also expected to work independently on tasks related to managing a portfolio of buildings. The role includes a wide range of duties, such as:

Coordinate Prospective Tenants

• Act as the first point of contact for prospective tenants and relay information to Property Managers or Directors.
• Send out marketing materials to prospective tenants.
• Collect and summarize the needs of prospective tenants, including space and budget requirements.
• Schedule and coordinate showings and building tours.
• Track prospective tenants and maintain communication and contact information.
• Follow up with prospective tenants after showings.

Property Management Support

• Support Property Managers (PMs) with the day-to-day operations of ULC buildings.
• Serve as the first point of contact for tenant questions and requests.
• Serve as the primary user for the Commercial Café Tenants web portal.
• Manage logistics for tenant move-ins and move-outs, including keys, fobs, parking passes, building rules, emergency procedures, and providing access and training for the tenant web portal.
• Keep tenant contact information and access item records updated.
• Maintain all required electronic and paper records.
• Assist PMs and the Facilities Department with project management for capital improvement or tenant improvement projects.
• Manage policy and procedure manuals, including emergency response plans, in coordination with PMs.
• Serve as backup for PMs as needed

Assets Team Participation

• Draft, distribute, and collect documents, forms, and surveys.
• Participate in rotating on-call duties with the Assets team.
• Support cross-departmental communication and projects.

KNOWLEDGE, SKILLS, ABILITIES, & VALUES (KSAVs)

A successful candidate will demonstrate competency in the following through education, work history, or life experience:

• Property Management Expertise: Intermediate knowledge of commercial real estate leasing practices and terminology. Basic knowledge of commercial building types and operations.
• Financial Acumen: Advanced skill in analytics and understanding the factors that drive net operating income.
• Digital Proficiency: Intermediate skill with basic office software packages, including Microsoft Office and Google Suite. Familiarity and proficiency with Yardi Voyager Property Management software is highly preferred.
• Communication & Collaboration: Advanced verbal and written communication skills and the ability to present professionally. Advanced skill in multi-tasking and working independently and as part of a team.
• Mission and Value Alignment. Demonstrated commitment to align with and support ULC’s mission, vision, values, and strategic goals, fostering a sense of purpose and dedication in the role, including the importance of:
  • Diversity, equity, and inclusion, and demonstrating a commitment to continually developing an anti-racist workplace.
  • Environmental stewardship, sustainability, and working to combat the climate crisis.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Primarily sedentary work: Regularly required to sit for extended periods, use a computer, and communicate verbally and in writing.
• Occasional physical activity: May require occasional standing, walking, reaching, bending, and lifting/carrying items up to 25 pounds.
• Visual acuity: Must have close vision, distance vision, and the ability to adjust focus to read documents, analyze data, and use a computer.
• Travel: Frequent travel between properties within the Denver Metro area is required. Must maintain a valid driver’s license and be insurable.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Primarily office setting: The majority of work is performed in a typical office environment.
• Regular site visits: Regular travel to properties within the Denver Metro area is required, involving exposure to various indoor and outdoor environments, including:
  • Building interiors (offices, common areas, mechanical rooms)
  • Construction sites
  • Outdoor areas (parking lots, grounds)
• Potential hazards: May occasionally encounter moving mechanical parts, electrical hazards, heights, and potentially hazardous materials during site visits. Appropriate safety precautions and training will be provided.  
• Noise levels: Noise levels can vary from quiet office environments to moderate noise levels during site visits or construction activities.

QUALIFICATIONS

A combination of education and experience demonstrating the required knowledge, skills, and abilities may be considered. We encourage applications from individuals with diverse backgrounds and experiences, including those who have gained relevant skills through non-traditional pathways such as on-the-job training, self-study, or community involvement.

REQUIRED:

• Education: High school diploma or equivalent (GED). Two years of college coursework in real estate, business administration, or a related field is preferred.
• Experience:
  • One year of experience in the nonprofit sector, particularly in a culturally diverse setting is preferred.
  • One year of experience with commercial office, mixed-use, retail, light industrial, or similar real estate is also preferred.
  • Familiarity and proficiency with Yardi products is preferred.
• Other: Valid driver’s license and ability to be insured under ULC’s auto insurance policy, ability to satisfactorily pass a criminal background check.

COMPENSATION AND BENEFITS

ULC offers a competitive compensation and benefits package designed to attract and retain talented professionals.

• Salary: The hourly range for this position is $23-28 per hour, based on experience, qualifications, and demonstrated skills.
• Work Schedule: This is a full-time, 37.5-hour per week position with options for flexible or alternative work schedules, subject to operational needs and management approval.
• Pay Frequency: Employees are paid bi-weekly.
• Benefits: ULC provides a comprehensive benefits package, including:
• Health Insurance: Three medical plan options are available, with employee contributions toward premiums.
• Dental and Vision Insurance: 100% employer-paid premiums for employee coverage.
• Life, AD&D, and Long-Term Disability Insurance: Employer-provided coverage.
• Retirement Plan: 401(k) retirement plan available after six months of employment with a generous 7% employer contribution (no employee match required).
• Paid Time Off (PTO): Accrued PTO available for vacation, sick leave, and personal time.
• Paid Holidays: Eleven paid holidays per year, plus one floating holiday.

WHAT WE OFFER

At ULC, we’re passionate about creating a thriving community. We offer a collaborative and supportive work environment where you can make a real difference. You’ll have the opportunity to work on challenging and rewarding projects alongside a talented and dedicated team. In addition to a competitive salary and benefits package, we offer:

• Opportunities for professional development
• Flexible work arrangements
• A commitment to sustainability
• A positive and inclusive company culture

TO APPLY

For more information about ULC and our mission, please visit our website at www.urbanlandc.org.

Please submit your application electronically through Indeed, or by sending a cover letter, resume in PDF format, and recent employment references to HRApplications@urbanlandc.org.

This posting will be open until filled.

DISCLAIMER

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

At Urban Land Conservancy, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and staff without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Urban Land Conservancy believes that diversity and inclusion among our team is critical to our success, and all employees share in the responsibility for fulfilling our commitment to equal employment opportunity.